It’s hard to imagine anyone other than Jeff Bezos as the ultimate information technology manager. As the founder of Amazon, then one of the world’s leading online retail companies, he has masterminded a spectacularly successful business transition. But what if you read his bio and discovered that he started his career as an engineer at a computer company?
It would change everything. In a recent interview, Jeff Bezos explained how running meetings like a machine has saved him time and made him efficient. He also showed us how he makes sure everyone in the company is treated fairly. This advice is worth passing on — not only can it save you time, but it can also help you run more productive and productive meetings like Jeff Bezos.
Here we will see Jeff Bezos’s rules tho have a productive meeting.
1. Be Organized At The Start Of Every Meeting
Every meeting should begin with a clear and detailed planning document. This should include all of the meeting’s details, including the topics to be discussed, the length of the meeting, who will be present, and any other relevant information. Be especially organized if you are using a hybrid format with online meetings and in-person meetings. This will make it much easier to keep track of who’s supposed to be there, and it will also ensure that everyone arrives on time for the meeting.
If possible, try to avoid starting a meeting without first writing down all of the attendees’ names. This will ensure that everyone’s contributions are properly noted, and it will also help everyone who is absent to remember who was supposed to attend the meeting. You don’t want to forget about someone at the end of the meeting, either — this is likely to be the case if you don’t keep track of who is present.
2. Set The Tone Immediately
No meeting is going to be productive if all of the participants are feeling stressed out. As the organizer, you need to set the tone for the meeting right from the get-go. This can be as simple as raising your hand and asking the group if anyone wants to speak before you begin the meeting. If someone in the group is feeling nervous, try to project a less intense tone.
When it comes time to speak, make sure to use a relaxed and friendly tone. Don’t use harsh or sarcastic language, and don’t talk over other people’s points. Be patient, be kind, and don’t get upset if someone else wants to speak after you’ve finished. This is a meeting to discuss, not to Convey information. When you take the time to look past the shiny spoon, you’ll see that Jeff Bezos isn’t just any CEO; he’s also one of the world’s best administrators of information technology.
3. Break Down Problems Into Digestible Chunks
As the meeting starts, it’s a good idea to break down any problems or issues into digestible chunks. This will make it much easier to discuss the various issues at hand in a practical and straightforward fashion. While it’s not always possible to break down a problem into digestible chunks, it’s helpful to think about the broad strokes of the issue and break it down into digestible pieces.
For example, if you have trouble understanding a particular task or have a hard time coming up with the necessary resources, you can break it down into bite-sized chunks. You don’t need to do this for every issue that comes up, but it can be a helpful way to break down larger problems into digestible pieces.
4. Clear The Air Right Away
One of the biggest time savers you can find when it comes to business meetings is to clear the air right away. When people start to get tense or confused, it’s hard to break down problems and discuss solutions. This kind of exchange is especially useful when the discussion is about a big issue or a big decision. After the meeting, try to sit down with the individuals who were present and clear up any misunderstandings or miscommunications.
If you have to decline the offer to clear the air, try to mention this in your notes so that the person who offered to help doesn’t take it as a personal attack. This is likely to go a long way toward preventing future clashes during the meeting. When it comes time to clear the air, don’t use the above-mentioned “punchy” tone. Instead, use a light, pleasant and friendly tone. Avoid using sarcasm or crude language, and don’t get upset if someone else wants to speak after you’ve finished.
5. Have A Simple Idea Of What You Want Out Of The Meeting
It’s easy to get caught up in trying to impress people with fancy titles, fancy cars, or fancy vacations. But at the end of the day, you need to focus on what makes you different from your competitors and what you can offer the company that is hiring you. Having a clear, simple idea of what you want out of a meeting will help you stay focused on what’s most important.
For example, if you want to discuss a new investment that the company is making, but don’t know exactly what that is, you could mention that you want to bring the company’s revenue up. If you don’t know how to bring that up, or what other topics should be discussed, you could always ask your HR representative to help you out.
6. Manage Your Time Effectively, So You Can Focus On What’s Most Important.
Another common problem that businesses face is having too many meetings. There should be a clear system in place to help you prioritize your meetings, but many employees don’t have this in place. Instead, they try to fit as many meetings into each day as possible, without regard for how important some of these meetings are.
This not only leads to overloading yourself but also leaves you with a lack of focus and energy to get the job done. To avoid this, set a daily time limit for each meeting. This way, you’ll know exactly how many hours you have to devote to meetings and can arrange your day accordingly.
There are plenty of ways to save time at meetings. Be organized at the start of the meeting, set the tone immediately, break down problems into digestible chunks, clear the air right away, have a simple idea of what you want out of the meeting, and manage your time effectively, so you can focus on what’s most important.
You can also use the time saved to focus on the most important problem at hand and come up with creative solutions to it. When you take the time to look behind the silver spoon, you’ll realize that Jeff Bezos is not just any other CEO he’s one of the most efficient information technology managers in the world.